Introduction
The Victorian Automobile Chamber of Commerce (VACC) is covered by the National Privacy Principles (NPPs), as set out in the Privacy Act 1988 (as amended). The NPPs govern the way that we collect, use, disclose, secure and provide access to personal information.
To comply with our obligations under the NPPs, VACC has a Privacy Policy, which sets out how we manage privacy in our organisation. Further information may be obtained by writing to the VACC Privacy Officer as follows:
The Privacy Officer
Victorian Automobile Chamber of Commerce
Level 7, 464 St Kilda Road
MELBOURNE 3004
(03) 9829 1111
VACC will review this policy from time to time, in order to update and continually improve our processes. If this policy is amended at any time, the updated version will be posted on our website at www.vacc.com.au.
Purpose of the Policy
VACC, as the representative body and employer association of the retail automotive industry, takes its obligations under the Privacy Act 1988 (as amended) seriously. We have privacy obligations to our members and to the general public who utilise the services provided by VACC.
Collection of Personal Information
VACC does not collect personal information unless it is necessary to for us to carry out our role as the representative body and employer association of the retail automotive industry. We only collect personal information by means that are lawful, fair and unobtrusive. When practicable, personal information will only be collected from the individual concerned.
The type of information that VACC collects about you will depend on the nature of the service provided. When you contact VACC, you may provide us with any of the following types of personal information:
Use or Disclosure of Personal Information
VACC will only use or disclose your personal information for the primary purpose of collection, or a related purpose, or where we are required or permitted to do so by law or where you have provided consent.
In addition, VACC uses your information when advising you about our products and services, or upcoming events at VACC.
VACC will not provide your personal information to any other organisation for marketing purposes without your consent.
Data Quality and Security
VACC will endeavour to ensure that the personal information we hold about you is complete, accurate and up to date. In order to assist us to achieve this, it is important that you advise VACC when your details change. VACC members can assist by ensuring that all their details are correct on membership renewal forms.
VACC will also take all reasonable steps to protect personal information from loss, misuse, or unauthorised access.
Some of the steps VACC has taken to protect the security of your personal information include:
Access to your personal information
VACC will, in the appropriate circumstances, provide access to the personal information that we hold about you. Access may involve permitting you to inspect or take notes or make photocopies of your personal information.
Requests for access to your personal information should be in writing to the VACC Privacy Officer.
To obtain access you will have to provide proof of your identity. This is necessary so that VACC can ensure that your personal information is not disclosed to any other person.
In some circumstances, VACC may not be able to provide access to your personal information. If this occurs, we will provide you with a written explanation.
There is generally no fee for access to personal information. However, in some cases a reasonable fee may be charged in order to recover costs if information has to be retrieved from archives or a large quantity of information has been requested.
VACC will respond to all requests for access within 14 days.
Complaint Process
If you have any concerns about the way your personal information has been managed by the VACC you may make a complaint in writing and mail it to:
The Privacy Officer
Victorian Automobile Chamber of Commerce
Level 7, 464 St Kilda Road
MELBOURNE 3004
(03) 9829 1111
All complaints will be referred to the VACC Privacy Committee, and an investigation will be commenced within 14 days of receiving your complaint. If VACC has not handled your personal information in a way that is consistent with the NPPs then we will take steps to remedy this immediately.